Concepts & Terminology
A quick glossary of Cartwheel's standard concepts and terms.
Employer of Record (EOR)
An Employer of Record (EOR) is a company that legally employs workers on behalf of a staffing agency. Your staffing agency may or may not be part of an EOR through Cartwheel. If you are not sure whether or not your Cartwheel account is part of an EOR please contact your administrator.
Staffing Agency
As a Cartwheel user, you are a contributor to a staffing agency account. Staffing agencies, also known as employment agencies or recruitment agencies, are businesses that connect clients with potential employees for various roles.
Client
Each client in Cartwheel represents an individual customer or employer that works with your staffing agency to get connected with employees for various roles. Clients are the invoice recipients and are considered the party responsible for paying those invoices.
Invoice
Invoices in Cartwheel are documents issued by your staffing agency requesting payment for goods or services provided. It outlines the transaction details, including itemized costs, total amount due, and payment terms.
Billing Contract
A billing contract is a container for all the settings that will dictate the cadence and display of invoices on a per client basis. Billing Contracts define things such as: billing period length and cadence, invoice splitting, invoice numbering, due dates, display columns, line item creation and sorting, pay codes, fees, taxes etc.
Billing Summary
Billing Summaries in Cartwheel are documents issued by your staffing agency summarizing the upcoming charges for goods or services provided. It outlines the transaction details, including itemized costs, total amount due, and payment terms that will be included on the upcoming invoice.
Billing Summaries are not used by all staffing agencies. If your agency uses Billing Summaries, there will be a “Billing” section in your navigation. If there is no Billing section then your agency does not have Billing Summaries enabled.
If you would like to upgrade to include Billing in your Cartwheel plan, please contact us and we will help you make the upgrade.